Degree project portal

Project Proposal Form for
Degree project in medicine (30hp) VT2025

The course is administered by the Department of Medical Epidemiology and Biostatistics (MEB); see the course web, https://utbildning.ki.se/student/examensarbete-i-medicin-30-hp/2lk028, for more information. The form must be signed by the student, supervisor, co-supervisor (if applicable), head of host department and head of clinic (if applicable). The form can be written in English or Swedish.

The supervisor is responsible for filling in the project proposal form and the student is responsible for collecting signatures and for submitting the form.

Please prepare and save your input material for this form beforehand on your computer, to be filled in and sent during one session.

General instructions

Instructions for the supervisor:

Fill in the project proposal form (the ppf). We suggest that your student mails you his/hers contact information.
Click on SEND no later than 2024-10-17. When you have done this you and your student will receive a pdf in your email boxes.

Instructions for the student:

Sign the pdf digitally by EduSign (https://edusign.sunet.se/) and Invite others to sign (add your supervisor)
If you have a clinical project you also need to ask the head of the clinic to sign. Mail the signed pdf (with signatures from you and your supervisor) to the head of the clinic for signature. The head of clinic have two options to sign: 1) Print out, sign and mark, scan and mail back to you. Or 2) Sign and mark digitally by (https://edusign.sunet.se/) (if KI affiliation exists) or (https://eduid.se) (if no KI affiliation exists) and mail back to you.
If you do your project abroad, your co-supervisor also needs to sign the ppf (print out, sign, scan and mail back to you).
Upload the signed pdf onto Canvas/Examensarbete i medicin VT25/Uppgifter/ Signerat projektförslag(ppf)

Technical instructions

To send a filled in form - navigate to the bottom of the page and press the 'Send'-button.
Read the instructions on how to fill in each field in the form. Mandatory fields are marked with an asterisk (*) next to their names. All input is validated upon being sent or when you press the 'Save and validate input'-button. If there are any errors discovered during validation, there will appear messages to mark what must be changed.

1. Student

Student: Name *
Student: Surname *
Student: Pers registration number (sw Personnummer) *	Must be entered in the form YYYYMMDD-NNNN.
Student: Phone number *
Student: KI-email *	Must be entered in the form xxx@stud.ki.se

2. Project

Semester *
Title of the thesis *

Brief description of proposed project (max 3,500 characters with spaces) This section must be written by the supervisor or co-supervisor. All sections have to be filled in. Any questions from the course coordinators on the project plan must also be answered by the supervisor or the co-supervisor.

Introduction
Specific aims
Work plan
Material and methods	(e.g., study population and its size, cell lines, existing lab facilities and equipment etc)
Collected data/samples	Outcome measure, or read-out. Please specify, e.g., plasma levels of XYZ, fold reduction in blood pressure, ‪mortality, QoL, ‬protein expression as seen by Western blot, enzymatic activity, classification/categorical variable etc.
Collected data	If the study is based on patient/subject data and/or registers, please indicate
Collected data, comments	If the second alternative applies above, please describe how the data will be collected, and whether the student will participate actively in this and also provide a time frame.
Type of project	Basic Science study (e.g. laboratory work, cell culture studies) Clinical study (e.g. patient examination, patient records) Qualitative study Epidemiological study Scoping or systematic review, only accepted if the study is performed according to PRISMA and KIB guidelines, and if the supervisor has previous experience in publishing systematic reviews or scoping reviews. Other, please specify...
If the project is carried out at a clinic, please specify type of project	Research project. The project is primarily a research project for which an ethical permit has been granted/will be applied for. According to regulations, the student will not have my permission to open and read medical records Quality work. I hereby approve that the student is granted access to open and read relevant parts of medical records related to the project. Being quality work, the project does not need an ethical permit. Other, please specify...
Type of clinical project, other	If the third alternative (other) applies above, please specify
Ethical permit and review	If the project involves research on humans/animal experiments or access to patient records (patient journaler) then the supervisor is responsible for obtaining all required ethical permissions.
Ethical review number or submission date	Enter the registration number or submission date here if the corresponding choice was made above.
Why ethical permit is not needed	If ethical permit not needed specified above.
Animal trial	Will the project involve animal trials? YesNo
Animal course, passed?	If YES on the previous question: will/has the student passed the animal course at KI? YesNo
Other students in related projects	If you know that another student will be working on a related project (with the same or a different supervisor) please provide the name(s) of the other student(s) below. Note that parts of the data collection can be conducted together but each student must have his/her own title of the project, and write aim/purpose, results and discussion independently. See the Student Instructions for more information about student collaboration. Also, clarify how the project will be divided between you and the other student (i.e., who does what) in the box below.
Teaching/Supervision activities	Please add a short (max 400 characters with spaces) description of 1) the teaching activities the student will participate in during the term (e.g. journal clubs, clinic meetings, courses, faculty presentations etc). 2) the extent of supervisor contacts (hours/week) during the term
Location, Clinic	If the project will be performed at a clinic, please state the name of the clinic.
Hospital	If the project will be performed at a clinic, please state the name of the hospital the clinic belong to.
Has parts abroad	Yes, if the project will completely be performed abroad, or has at least one part that is performed abroad. No, if the project will only be performed in Sweden. YesNo
Sweden outside Stockholm (not KI)	If the project is performed in Sweden but not at KI. YesNo
Location, Country/City	If the project will be performed outside KI, please state the Country and City

3. Supervisor

* The only formal requirement to be a supervisor is possession of a PhD or equivalent degree. All students must have a Main Supervisor with KI/SLL affiliation even if the study will be done abroad or elsewhere outside KI.

** Note that a correct KI department and SLL clinic affiliation is required in order to receive Bench fee and/or ALF funding.

To fill in some values automatically - select an existing supervisor from the database

If the supervisor is not in the database, or some automatic information abut the supervisor is missing, you must fill in these fields manually.

Supervisor: Name *
Supervisor: Position
Supervisor: Phone *
Supervisor: KI-email *	Must be entered in the form xxx.xxx@ki.se
Supervisor: Year of PhD defence *
Supervisor: Scientific supervisor course *	Participated in the course for scientific supervisors?
Supervisor: Number of supervised PhD-students *
Supervisor: Number of supervised medical students *
Supervisor: Department, name, for this project *
Supervisor: Clinic/name, for this project in Swedish

4. Co-supervisor/s (if applicable)

Co-supervisor: Name
Co-supervisor: Email
Co-supervisor: Phone
Co-supervisor: Department, name
Co-supervisor: Clinic/Organization, name
Co-supervisor2: Name
Co-supervisor2: Email
Co-supervisor2: Phone
Co-supervisor2: Department, name
Co-supervisor2: Clinic/Organization, name

5. Head of department or equivalent at KI

Head of department or equivalent at KI: Name *
Head of department or equivalent at KI: Department, name *
Head of department or equivalent at KI: Email *

6. Head of clinic (if applicable)

Head of Clinic: Name
Head of Clinic: Clinic, name in Swedish
Head of Clinic: Email

Please review your form and make sure everything is entered correctly before clicking send.

Personal data submitted in the application/registration will be stored in a data register at Karolinska Institutet (08-524800 00, switchboard) and used for administrative purposes. Karolinska Institutet is under the General Data Protection Regulation (EU 2016/679) responsible for processing the data. You have the right to know what information about you that are stored. An excerpt showing this you can get for free once a year upon written request addressed to the Karolinska Institute. Any errors must be immediately corrected or deleted. When the data is no longer needed for their purpose, they will be deleted. Contact person is Jeanette Danielsson, jeanette.danielsson@ki.se.